All the Benefits of Using Microsoft 365 for Business

Microsoft 365 is the tech giant’s premium business offering, and it has a lot to offer for businesses, with several packages for different sets of users and access to the full Microsoft suite of programmes. In this article, we’re taking a look at the key benefits of this powerful product to help you decide if it’s the right choice for your business.

#1 – You Can Access Files Wherever You Are

Microsoft 365 is cloud-based, so you can access programmes, projects, people and files wherever you are as long as you have a working internet connection. This is very useful to users who are part of remote teams, who need to work from different locations as they travel, or multiple device users. For mobile and remote teams, this makes all the difference to productivity and efficiency.

#2 – Communicate and Collaborate More Easily

This service was designed with the needs of mobile and remote teams in mind, and that means that you can communicate and work together with ease. In addition to centralised Skype and Outlook (which allows you to hold conference calls and meetings), you also have access to the communications functionality of Teams. This includes instant messaging, real-time collaboration, direct messaging, notifications and more. Wherever your team members are and whatever time zone they’re in, they’ll be able to communicate with you immediately and complete tasks together. In addition, you also have access to Yammer, a social network for your organisation where you can post messages, create channels for different teams, and more.

#3 – Secure Data Storage

As a cloud platform, data storage and security are instantly simplified thanks to the robust security measures the platform has in place. These include multi-factor authentication (MFA), threat detection and anti-malware, and at rest and in transit data encryption. The data encryption protocols are very strong, using technologies like Transport Layer Security/Secure Sockets Layer (TLS/SSL), Internet Protocol Security (IPSec), and Advanced Encryption Standard (AES). That may all sound like a foreign language, but what it means is that Microsoft has put the best of the best into their service to keep your data secure.

As a bonus, as long as files are stored on the cloud and regularly updated, you have an effective business continuity plan as a result. If hardware is lost or damaged or your system compromised, a backup of everything from emails to projects can be restored.

#4 – Predictable, Scalable IT Spend

Because your entire team will be using a single service that relies on a monthly subscription, you know exactly what your spending will be each month of the year. If you need to onboard more employees, you simply upgrade your package to get more users, so it’s easily scalable too. Upgrades are also included in the cost of your licenses. There are no unpredictable or surprise costs, and you can project your costs well into the year ahead without much risk of inaccuracies.

#5 – You Always Have the Latest Version

In the past, software investments were risky and unpredictable, and having to upgrade to a new version was time-consuming and expensive. But because this is a cloud service you are purchasing, it’s upgraded as Microsoft rolls out improvements and new features – and everyone gets the latest version regardless. The costs of this are included in your subscription, so it’s hands-off, affordable and worry-free.

At Otto, we are committed to always doing better, using the best-in-case technology, and always innovating in how we can help our clients use IT to get a competitive edge. Chat to our managed IT solutions team today to find out more about how we can help your business succeed, grow, and go digital.